Job Openings >> Next Office Coordinator
Next Office Coordinator
Title:Next Office Coordinator
Department:Workforce Development
Location:Vancouver, Washington
Position Type:Full Time, Regular

Do you have a knack for administration and project coordination?
Do you have a passion for great communication?
Do you love supporting a team with excellence in customer service?

The Next Office Coordinator provides technical and administrative support for an all partners co-located at Next. This position enhances communication and knowledge exchange among programs/partners facilitating integrated service delivery. The Office Coordinator possesses the basic knowledge of all Next programs, in order to effectively direct and assist job seekers, local business and coordinate regional partnerships.  This critical role provides key front office support, project planning and coordination, and social media marketing for our Next Program.

Career Path Services values the power of diversity and endeavors to build upon this vital strength. We are passionate about building and sustaining an inclusive and equitable working environment for all of our staff and customers. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We are committed to attracting, recruiting, retaining and advancing a diverse team that is responsive to the needs of our diverse clients.

This is a full time position, working in our office in Vancouver, WA.


The major responsibilities of this position include, but are not limited to:
  • Administration: Coordinate office support services including maintaining scheduling and event calendars, maintain and repair office equipment/machines; monitor office security and develop marketing materials to advertise programs.
  • Program Support: Approve applicant registration packets, coordinate outreach activities and service plans to support program models.
  • Inventory: Monitor inventory levels, research options and procure office supplies and equipment, and for other business needs. 

  • Safety: Monitor the facility to ensure that it is safe, secure, and well-maintained. Serve on the center’s Safety Committee and serve as the location’s Career Path Services’ Safety Officer. 

  • Filing: Set up and manage paper or electronic filing systems, record information, update paperwork, or maintain documents, such as correspondence or other materials.   

  • Project Coordination: Manage projects and contribute to committee and/or team needs. Provide general administrative support functions including taking meeting minutes, filing, forms creation and up-keep, and special projects coordination. 

  • Front End Support: In-person and phone reception duties for all individuals contacting Next and partner staff, including clients, employers, and other interested parties.   

  • Other Support: Provide support functions including copying, filing, scanning, faxing and mail sorting. 

  • Social Media Marketing: Use our media channels to market for Next (Including but not limited to Instagram, Facebook, Tik Tok, LinkedIn and website) in conjunction with Next Branding guidelines.


We look for individuals who exhibit our organizational core competencies and who have the knowledge of, or ability to learn the key technical competencies and skills for this job.

Technical Competencies and Skills
  • Ability to develop customer relationships in a respectful manner as well as assess needs, meet standards for service and evaluate customer satisfaction. 

  • Ability to coordinate administrative services within a multiple-partner environment. 

  • Knowledge of principles and processes for providing customer services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.  

  • Ability to work with minimal supervision and prioritize workload while maintaining confidentiality in a dynamic, fast-paced environment. 

  • Ability to synthesize information from a variety of sources to draw conclusions and an ability communicate information in a respectful manner (verbally and in writing) that ensures full comprehension for all parties. 

  • Ability to adapt to business needs and work well under pressure. 

  • Ability to organize individual work tasks and outcomes to meet deadlines. 

  • Effective problem solving and conflict resolutions skills.  

  • Exceptional communication, writing skills. 

Organizational Core Values
  • Integrity: Stay true to our mission, purpose, and vision; act in harmony with our beliefs and values; gain trust while respecting boundaries; keep commitments, hold ourselves and others accountable. 
  • Courage: Take smart risks and challenge status quo; challenge actions inconsistent with organization’s values; speak up, even when uncomfortable; perform heroic actions advocating for those the organization serves. 
  • Generosity: Extend hospitality, appreciation, and have dedication to serve others; seek what is best for the organization rather than self; act humbly; treat everyone with kindness and dignity. 
  • Visionary: Embrace an entrepreneurial spirit; pioneer new ideas and demonstrate curiosity; embrace failure to break boundaries and learn rapidly; be willing to do things differently; adapt and stay nimble by finding time to simplify.
  • Leadership: Humbly guide and lead others to make a positive difference; contribute to the larger good; share knowledge; commit self and others to professional growth; be a life-long learner; engage in open, honest communication. 
  • Excellence: Perform with integrity to ensure accurate and competent results with a positive impact; extend beyond minimum expectations; consider other points of view; think critically and problem solve by identifying root causes; show unity through teamwork.


  • A High School Diploma or GED.  

  • Minimum 3 years experience in an administrative services environment including office coordination and IT administration and support.  

  • Intermediate to advanced level of computer knowledge and experience to include Windows, Microsoft Office Suite and Adobe Acrobat. Demonstrated knowledge and experience in installation and troubleshooting.

  • Top communication skills, both oral and written. 

  • Must be able to work in a culturally diverse and fast-paced environment, and demonstrate a commitment to diversity, equity and cultural competency. 

  • Proof of COVID-19 Vaccination
  • Two-year college degree in IT, Administrative Services or a related field and three years related work experience in computer maintenance and security. 

  • Candidates who are bilingual (strong preference for Russian or Spanish)

  • Microsoft Server (MCSA) Certifications 

  • Demonstrated experience taking initiative, learning new skills quickly with minimal guidance, strong problem solving capabilities, and ability to work independently and address urgent issues. 

  • Demonstrated success working with people from a variety of backgrounds which may include disabilities, criminal history, homeless, family violence, poverty etc. 


In the spirit of generosity for our employees, we have developed a leading benefit package to attract employees, take care of them while working for us, and to ensure they can in turn take care of their families:
  • Leading health care package, including medical with both F.S.A. and H.S.A. options, dental, and vision
  • Basic Life and AD&D Insurance, Short Term Disability, and Long Term Disability Insurance
  • Voluntary/supplemental group term life insurance, group AD&D insurance, hospital indemnity coverage, accident coverage, critical illness coverage, legal coverage, and identity theft coverage
  • 403(b) Retirement Plan with a leading employer discretionary contribution
  • Paid Vacation (accrue 12 hours/month), Sick (accrue 8 hours/month), Bereavement (1 week), Jury Duty and Military Leave
  • 11 Paid Holidays, plus additional Floating Holiday and Birthday Holiday
  • Cell phone reimbursement allowance, internet reimbursement allowance and Personal Development Reimbursement Allowances
  • Tuition Reimbursement program and a qualified employer for the Federal Loan Forgiveness Program


Career Path Services is a workforce development and employment training 501(c)3 nonprofit headquartered in Spokane, WA.  As an organization, we pride ourselves in being a part of our community and truly enriching the community we work in. We value our diverse team-based environments while recognizing the creativity and initiative of individuals. Career Path Services is committed to honoring our employees' service to our mission and values by providing continuous training and development opportunities. We have been honored to be named a top 50 Best Nonprofits to Work For by the Nonprofit Times seven years in a row, and are more than proud of our employees who make this happen. Our amazing employees make us a great place to work because of their high character and competence. 

Career Path Services is an equal opportunity employer. Auxiliary aids and services are available upon request to persons of disability. TTY relay 1-800-833-6388. 

Empowering All People. Enhancing an Equitable Workforce. Enriching Diverse Communities.


Job: Next Office Coordinator
Primary Location: Vancouver, Washington
Salary: Full Range: $51,000-78,000. Well qualified candidates may be offered up to $57,750 annual salary (DOE).
Recruitment Closing Date: Open until filled - The hiring authority reserves the right to make hiring decisions and/or close this posting at any time. Interested applicants are encouraged to apply early.

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